Who on my team can see and manage Team time, Schedules and Reports?
Team time and Reports are admin-only. Schedules is admin-only too, unless an admin has specifically given someone permission to assign schedules.
Team time, Schedules, Reports and Setup are the four tabs built for running and configuring a team, and by default all four are admin-only. Everyone else in your organization only sees their own tabs: Workspace, Tasks, My time, My performance and Documents.
The plain rule
- Organization admins see and can use all of Team time, Schedules, Reports and Setup.
- Everyone else doesn't see those tabs at all, with one exception:
- A team member given the "can assign schedules" permission additionally sees a Schedules tab, but only the assign-only view described in Can someone who isn't an admin put people on a schedule for me? They still don't see Team time, Reports or Setup.
If someone without access types the URL for an admin tab directly, they see an "Admins only" notice rather than the actual screen, and nothing is fetched for them.
Whether these tabs exist at all for your account
Team management itself is switched on per organization, depending on your plan. If it isn't on for your account, none of these tabs appear and you'll see a note that task management isn't turned on, rather than an empty screen. Ask us in chat if you're not sure whether your account has it.
Every action is checked again on the server
Even though a tab is hidden or shown based on your role, every save, edit, or approval is checked again at the moment you make it, using your actual session, not just what the screen happened to show you. A stale screen can never be used to sneak through a change you don't have permission for.
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More in Team management: managing a team
The other guides people read alongside this one.
- How do I see what my team is doing right now, and how they've spent their time?
Open Team management, then Team time, for a live dot-by-dot view of the whole team's day plus every logged time entry underneath.
- How do I fix a missed clock-out, add a missing entry, or approve the week's hours?
Edit or void a time entry from the Team time tab, add one by hand if something never got logged, then approve the week to lock it once it's right.
- How do I set what hours my team is supposed to work?
Build a named weekly schedule with real clock times, then assign it to whoever should follow it. Anyone without one follows your organization's default.
- Can someone who isn't an admin put people on a schedule for me?
Give a team member permission to assign schedules without making them a full admin. They can only assign, never build or edit a schedule, and never assign themselves.
Did this not cover it?
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