Can someone who isn't an admin put people on a schedule for me?
Give a team member permission to assign schedules without making them a full admin. They can only assign, never build or edit a schedule, and never assign themselves.
Normally the Schedules tab is admin-only. You can open the door a little further and let one specific person put people on a schedule, without handing them a full admin role or any of the other admin-only tabs.
Grant it
- Open Team management, then Schedules.
- In the "Who is on which schedule" table, find the person and turn on the checkbox under "Can assign schedules" in their row.
- It takes effect on their very next page load. They now see a Schedules tab of their own.
Organization admins always show as able to assign, since they already can; the checkbox only matters for everyone else.
What a delegate can and can't do
Once granted, that person sees the Schedules tab with a clear notice: "You can assign schedules, not change them." They can:
- Put anyone else on a schedule, or move them back to the organization default.
- Set or change a start and end date on an assignment.
They cannot:
- Create, edit, duplicate, or delete a schedule.
- Set the organization's default schedule.
- Grant or revoke this same permission for anyone else.
- Assign a schedule to themselves. Their own row is disabled in the assignment table, and the same rule is enforced again on the server, so there's no way around it from the screen.
They also never see Team time, Reports, or Setup: this permission opens only the assign-only half of Schedules, nothing else.
Revoke it
Turn the same checkbox off. It takes effect immediately, and the person's Schedules tab disappears the next time the page loads for them.
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More in Team management: managing a team
The other guides people read alongside this one.
- How do I see what my team is doing right now, and how they've spent their time?
Open Team management, then Team time, for a live dot-by-dot view of the whole team's day plus every logged time entry underneath.
- How do I fix a missed clock-out, add a missing entry, or approve the week's hours?
Edit or void a time entry from the Team time tab, add one by hand if something never got logged, then approve the week to lock it once it's right.
- How do I set what hours my team is supposed to work?
Build a named weekly schedule with real clock times, then assign it to whoever should follow it. Anyone without one follows your organization's default.
- What does "adherence" mean, and how is it worked out?
Adherence compares the productive time someone actually logged against what their schedule planned for them. A grace window forgives being a few minutes early or late.
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