How do I see what my team is doing right now, and how they've spent their time?
Open Team management, then Team time, for a live dot-by-dot view of the whole team's day plus every logged time entry underneath.
Team time gives you two views stacked on one screen: a live snapshot of today, and the full ledger of everyone's logged time underneath it.
The team day board
- Open Team management, then the Team time tab.
- At the top, you see one row per team member: a coloured dot for what they're doing right now, a mini timeline of their planned shift against what actually happened, how many tasks they've completed and returned today, and their occupancy and first-pass-yield numbers for the day.
- Pick any date with the date box at the top of the board to look at a different day instead of today.
- Click a person's name to open their full day underneath the table: their planned schedule blocks next to their real activity, and their adherence score for that day. This is worked out the moment you open them, so it costs nothing until you actually look.
The dot next to each name shows their live status: working, on a break, in training, and so on. A grey dot means they haven't signed in to anything yet today.
The entry ledger below
Further down the tab, pick a staff member and a date range to see every individual time entry they've logged: when it started, when it ended, how long it ran, which task it was against, and whether it's flagged as needing review or has already been voided. This is also where you fix a mistake or approve the week, covered in How do I fix a missed clock-out or approve the week's hours?
If a team member is missing from the list
Team time only shows people currently on your organization. Someone who left or was removed drops off this view, but their past entries stay on record for reporting.
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More in Team management: managing a team
The other guides people read alongside this one.
- How do I fix a missed clock-out, add a missing entry, or approve the week's hours?
Edit or void a time entry from the Team time tab, add one by hand if something never got logged, then approve the week to lock it once it's right.
- How do I set what hours my team is supposed to work?
Build a named weekly schedule with real clock times, then assign it to whoever should follow it. Anyone without one follows your organization's default.
- Can someone who isn't an admin put people on a schedule for me?
Give a team member permission to assign schedules without making them a full admin. They can only assign, never build or edit a schedule, and never assign themselves.
- What does "adherence" mean, and how is it worked out?
Adherence compares the productive time someone actually logged against what their schedule planned for them. A grace window forgives being a few minutes early or late.
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